You can always feel the excitement in the air at the end of the spring; people can’t wait to head outdoors and enjoy the beautiful weather. Unfortunately, summer is going to be a little different this year due to physical distancing rules, but there are still many ways to enjoy yourself.
To get every extra minute possible out of the summer, you’ll want to make sure that you’re using your time effectively when working at your mental health practice. Thankfully, Owl Practice offers dozens of tools and services you can use to save up to 12 hours every month. It’s time to streamline your workflows and get as much time off as possible this summer!
Get Organized
It’s incredible how much time you can save when everything at your practice is organized. The time you waste looking for the correct file or specific client records can really add up over the course of a month.
With Owl Practice, everything is always where you expect it to be. If you’re looking for a client’s records for their next session, you just go to their profile. Everything will be there, including your notes from all their previous appointments. Not only that, but their profile will also include their billing details, allowing for easy invoicing. That’s another chunk of time saved!
Going entirely online with Owl Practice will not only save you lots of time, it will also make your practice more organized than ever.
Cut Down on Administrative Tasks
Few things can fill up your day like administrative tasks. The hours you spend sending out invoices, updating and maintaining client records, and managing your calendar can eat up a lot of time, especially when you’re using different services for each task.
Owl Practice integrates all aspects of practice management into a single online platform. Automatic invoicing for clients is simple, as their payment information is already on their profiles. You can store all of your professional documents with Owl as we offer unlimited document storage. Best of all, you can access this information on any of your devices, anywhere you have a secure internet connection. But doesn’t that cause security concerns? Not at all!
We store all information in your Owl Practice account on our PHI and College-Compliant Canadian servers, so security is a non-issue. If you somehow lose your phone, all of your client records will remain secure because none of that information is stored locally on the device.
Let Clients Book Their Own Sessions
Settling on a session slot with a client can take a surprising amount of time, sometimes with dozens of phone calls and emails sent back and forth. So, why not get rid of these exchanges altogether by allowing your clients to book their own appointments?
With Owl Practice’s Online Booking features, your clients log into a secure web portal and pick the time that best suits them. They’ll see what slots are available and for which days. Once they confirm, your personal calendar will instantly update with the newly-booked appointment. Easy!
But just because they book a session themselves doesn’t mean they’ll necessarily show up, right? Well…
Get Clients to Show Up On Time
There are few things more frustrating than sitting in your office (even if it’s a home office) and waiting for a late client. You don’t want to risk starting a new task, because they could walk in the door at any minute. So, you’re left wasting time, unsure that they even remembered the appointment.
Alongside our client scheduling tools, we also have appointment reminders. Clients will receive an email or SMS 24 hours before their appointment. They’ll also receive an additional reminder two hours before their appointment to make sure they don’t forget at the last minute.
This feature will dramatically cut down on your no-shows, which means that you can get through your appointments on schedule without wasting any time during the day.
After the last few months, you deserve as much time off as you can get. And if you can spend that time out enjoying the beautiful weather with your loved ones, all the better! With an extra 12 hours a month, you could take an extra day of vacation, or maybe leave work a little early every day to spend some more time with your family. How you use all of that bonus time is entirely up to you.
To learn more about how Owl Practice can save you up to 12 hours a month, we invite you to book a 14-day free trial or a demo today. If you have any questions or comments about our services or our new video therapy tools, please contact us at support@owlpractice.ca.
As Always,
Practice Wisely
