Scheduling
Streamlined Scheduling and Online Booking
Owl Practice provides mental health professionals with everything they need to run a streamlined, secure, and client-friendly practice. From paperless intake and automated reminders to easy online booking and multi-location scheduling, our EHR platform is designed to streamline your workflow while enhancing the client experience. Whether you’re a solo practitioner or part of a group clinic, Owl Practice helps you stay organized, reduce no-shows, and focus more on care — not admin.
Simple, Secure Online Booking
Let clients book appointments with ease while you stay in control of your schedule. Owl Practice makes therapy scheduling seamless, private, and fully customizable.
Automated, Self-Serve Scheduling
Say goodbye to endless emails — clients can book, reschedule, or cancel appointments online, anytime.
Protect your Time and Privacy
Only show open slots to clients, keeping the rest of your schedule private and conflict-free.
Real-time Calendar Syncing
Sync with Google, Apple, or other calendars and show real-time availability to clients — down to the second.
Built-in Safeguards
Reduce no-shows by requiring credit card info at booking and offering recurring appointments for individuals, couples, or groups.
Custom booking experience
Personalize session types, therapist availability, appointment lengths, and locations directly from your online booking page.
Effortless Coordination for Group Practices and Multi-Location Clinics
Manage rooms, therapists, and multiple clinic locations — all from a single, centralized, and secure platform. Owl Practice keeps your operations organized and running smoothly.
One account, full oversight
Manage multiple therapists, rooms, and clinic locations from a single Owl Practice account — no more juggling systems.
Custom room defaults for therapists
Therapists can set a default room to speed up the booking process and eliminate scheduling errors.
Smart room management
Create and assign specific rooms within your clinic to avoid double-bookings and stay organized.
Admin access without compromise
Give office admins the tools they need for scheduling and billing — while keeping clinical notes private and secure.
Multi-therapist calendar
View and manage all your therapists’ schedules in one place, making it easy to coordinate availability and room use across your team.
Fewer No-Shows With Automated Appointment Reminders
Keep your schedule full and your clients on track with free, customizable email and SMS reminders — built right into Owl Practice.
- Automatic SMS and email reminders: Reduce missed appointments with timely reminders sent directly to your clients’ phones and inboxes.
- Client-controlled preferences: Clients can choose how and when they receive reminders, creating a personalized and effective follow-up experience.
- Proven to reduce no-shows: Owl Practice users report no-show rates under 4% when using our automated reminders.
- Customizable reminder templates: Use pre-built templates or create your own to match your tone, branding, and communication style.
- Support for collaborative care: Set up reminders for other providers in your client’s Circle of Care — ensuring everyone stays in sync.
Paperless Intake That Works for You and Your Clients
Simplify and modernize your client onboarding with secure, customizable digital forms designed specifically for mental health practices so that you can collect data and not paperwork!
- Send secure, PHIPA-compliant forms: Easily customize and send intake and consent forms with electronic signatures to your clients — all fully compliant and secure.
- Streamline intake before the first visit: Collect client information, medical history, and completed questionnaires ahead of time to start sessions fully prepared.
- Customizable forms for every need: Use built-in templates or create your own forms with flexible question types to suit your practice.
- Real-time status tracking: Know exactly which forms have been completed with real-time progress tracking for each client.
- Automatic client profile updates: Intake data is instantly synced to the client’s profile, including demographics, and treatment history — no manual entry required.
Why Choose Owl Practice for Schedule Management?
With Owl Practice, you can digitize your filing cabinet, turning paper records into secure, easily accessible digital files. Having your documentation organized and accessible online gives you more time to focus on client care. Here are more reasons why therapists trust Owl Practice for effortless schedule management:
Anytime access
Sign in to your account from any device with internet access and a web browser. You can easily create a shortcut to access it from your mobile device, without having to download a memory-sucking app.
Customer support
Start using Owl Practice quickly with free onboarding for you and your staff, and contact our team anytime for support.
Secure data storage
All data transmitted through our secure platform is protected with bank-level encryption, ensuring data protection for you and your clients.
College and Regulatory Compliance
Owl Practice collaborates with associations throughout Canada to support compliance with provincial regulations and college standards.
Browse More Features
Video Therapy
Streamline your practice with Owl’s efficient invoicing and payments system. All it takes is a click of a button.
Client Portal
Reimagine the way you engage with your clients with our fully integrated client portal.
Clinical Records
Easily organize your client data, intake forms and invoices by digitizing your filing cabinet.
Security & Compliance
Protect your practice and client data with our industry-leading security features.
Try Owl Practice for Free for 14 Days
To see what Owl Practice can do for your practice, sign up for a free trial today.