BILLING
Flexible Therapy Billing for Every Client
Bill any client confidently, no matter their needs.
No More Manual Billing - Set It and Get Paid
Automatically get paid for your sessions.
Automated invoicing means sessions are billed the moment you mark attendance, with outstanding balances processed automatically so nothing gets missed.
Receipts made easy. Invoices and receipts are generated and delivered automatically so clients never wait, and your records stay organized.
Always accessible, your clients have 24/7 access to their complete billing history through a secure portal whenever they need it.
The Best Solution for Couples and Family Billing
We know the unique challenges, so we built features to match.
Bill the right person, every time by assigning charges correctly for families, minors, or multi-attendee sessions, so payments are always accurate.
Flexible payments let you split charges between partners, parents, or family members, and process multiple cards easily.
Bill once without duplicating sessions, creating multiple invoices, or adjusting to half rates – Owl Practice handles everything in a single, accurate charge.
Features Built Specifically for Mental Health
Designed with therapy billing needs in mind.
Sliding scale support makes reduced fees simple: assign them once and they’re applied automatically, ensuring negotiated rates are always honored.
Password protection adds security by letting you send password-protected financial documents to clients who want extra privacy.
Hide sensitive client info when needed for agency billing. Toggle the feature on or off anytime to keep records flexible and compliant.
Made for Canadian Compliance
Built to meet the highest standards – so you never have to second-guess your billing.
Secure by design, all client financial data is protected with Level 1 PCI compliance, the highest standard of payment security.
We help you stay compliant. Owl monitors provincial and national regulations on your behalf, keeping your practice aligned without extra work.
FAQs
Owl Practice automates billing at every step – the moment a session is marked as attended, an invoice is generated instantly, complete with tax breakdowns and your practice’s logo. You can send these invoices to clients by email or give them access through their secure portal. Owl can automatically send financial documents, so you never have to left a finger. For complex billing, like family or couples’ sessions, Owl Practice uses its Circle of Care system to ensure invoices are issued to the correct responsible party, no extra effort required. With our billing program for therapists, you can easily export billing reports customized for your accountant at tax time, saving hours of reconciliation.
Yes. You can set sliding scale rates for individual clients, and our billing software will automatically apply those rates to all their sessions. You can also handle family billing, split payments between multiple people, and manage any other billing complexity your practice requires.
Want to See Our Therapist Billing Software in Action?
Let one of our dedicated Practice Consultants take you on a live demo and get the answers you need.
See all Owl Practice Features that Improve Client Experience
Integrated Payments
Streamline your practice with Owl’s efficient invoicing and payments system.
Reporting Dashboard
Gain valuable insights into your revenue and session metrics through the comprehensive dashboard.
Clinical Records
Easily organize your client data, intake forms and invoices by digitizing your filing cabinet.
Security & Compliance
Protect your practice and client data with our industry-leading security features.
Try Owl Practice Free for 14 Days!
Join the thousands of mental health professionals across Canada using Owl Practice to run their private practice.
We know that starting a practice or switching EHRs requires a lot of energy and resources, so we’re offering therapists 50% off for their first 3 months when they choose or switch to Owl Practice to help make your transition smoother and less costly.
