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Our all-in-one practice management solution provides all the tools you need to make your practice successful.

Administrative work should be stress free

Accessible Anywhere

Access your Owl account from any device with an internet connection and a web browser.

Secure Storage

Bank-level encryption safeguards all data moving across our secure cloud infrastructure.

Regulatory & College Compliant

Owl partners with psychologist associations across Canada to ensure provincial and College compliance.

Latest Feature

Enhanced Notes

Transform the way you manage your notes.

Simple and Professional

Utilise a versatile, word processor-style editor with various formatting options for professional and organized session notes. Flexible editing features include rich-text formatting and more.

Custom and Pre-Loaded Templates

Create personalized note templates or choose from our library, streamlining your note-taking process for different types of sessions.

Digital Signatures

Upload your signature to quickly add your signature to any session note. If you have opted to have the supervisor sign session notes, once the therapist completes the note and signs it, it will appear in the supervisor’s Workflow to review and sign.

Video Therapy

Connect with your clients anywhere, anytime.

Connect With Clients Remotely

Video therapy can be a great complement to the in-person sessions you already do in your practice.

PHI and College Compliant

Owl Video is built with security in mind to comply with PHIPA and college requirements.

Communicate Securely and Confidently

Everything is encrypted, chat history isn’t stored locally, and session participants can be verified. Security and privacy are our top priorities.

Scheduling

Manage your client schedule with ease.

Manage your calendar

Schedule client appointments with ease using Owl’s intuitive calendar and integrated personal appointments feature.

Multiple Locations Support

For clinics with multiple offices, one central Owl account can be used to manage many locations. Intuitive and easy to use, this will make creating accurate billing documents and Online Booking even easier for both practice and clients.

Third Party Calendar Sync

Share a PHIPA-compliant feed of your schedule to a third party calendar like Google Calendar or Apple Calendar.

Clinical Records

Reimagine the way you engage with your clients

Email & SMS Reminders

Remind clients of their upcoming appointments using Owl’s customizable email & SMS reminders. Set up multiple reminders to other care providers or attendees using your Circle of Care.

Session Notes

Manage family and couples sessions with ease, and track extended contacts.

Unlimited Document Storage

Unlimited document storage allows you to go paperless to save space, reduce clutter, and avoid hands-on filling.

Billing & Payments

Stay organized and streamline processes with our practice management features

Integrated Payments Processing

Process credit cards with Stripe directly from your Owl account. Featuring a seamless integration and competitive processing rates.

Automatic Invoicing

Create beautiful invoices and receipts with one click, and email them directly to clients to save paper!

Dashboard with Key Practice Stats

Review key practice stats at a glance and track your success over time.

Client Portal

Designed to give your clients more options

Secure Messaging

Secure messaging empowers therapists to message with their clients via a secure, PHIPA, and college compliant portal.

Online Intake and Consent Forms

Transform your intake process to be paperless, convenient, and secure. Owl Forms are mobile friendly for your clients, and you will be emailed as soon as a client completes them.

Online Appointment Booking

Let your clients book and manage their own appointments from your website.

Industry-Leading Security

Protect your practice and client data with our industry-leading security features.

Secure Client Data Management

Use Owl to manage all client contact details, clinical notes, to-do’s, and billing details. Move your practice data from filing cabinets to Owl’s secure Canadian servers.

Password Protected & Encrypted PDFs

Password protect and encrypt any financial documents that you send to clients from Owl via email, ensuring that the documents you send are secured.

Customized Login Pages

Each Owl account is unique, isolated and accessible only from a customized, account-specific URL. There is no way to login to an Owl account from our public website and these login pages are not searchable on Google.

We Are In This Together

Receive top notch customer support 7 days a week with industry-leading security.

Seamless Onboarding

Onboard onto Owl with ease with our seamless onboarding process with 7 days a week support.

Support 7 Days a Week

Receive superior customer support from our team that is dedicated to helping you run your practice more efficiently.

Practice Expertise

We speak to thousands of practitioners across North America and know what it takes to successfully run a practice.

Want to See Owl in Action?

When it comes to your business, choosing a new practice management software is a big deal. One of our dedicated Customer Advocates can take you on a live demo and get the answers you need.