Your Practice Companion for Sustainable Growth
Owl Practice is built for regulated professionals who demand the same level of excellence from their operations as they bring to their clinical work. When your infrastructure runs seamlessly, your practice has room to grow.
Stay Present, Stay Focused
When you can trust administrative operations run to the same high standards you maintain clinically, you protect your capacity for the work that requires your full presence.
How we support this:
- Intelligent workflow that tracks outstanding tasks automatically, ensuring you complete actions in the right timeframe and order
- Scheduling with calendar sync, automated SMS and email reminders that reduce no-shows, and multiple location scheduling
- Billing & invoicing that syncs with your sessions. Integrated payments, automatic invoicing and receipts, and autopay
- Clinical documentation with flexible templates, digital signatures, supervisor workflows, and upcoming Smart Notes AI Notetaker features
- Client portal for self-service booking, intake forms, and secure document sharing
When the system remembers what needs doing, you’re free to be fully present for the part of your job you enjoy the most.
Keep Sessions Private, Enjoy Integrated Compliance
Your clients trust you with their stories. Compliance runs quietly in the background, so you can practice with confidence. Security and privacy are integrated into everything you do.
How we support this:
- Video therapy that’s PIPEDA and PHI-compliant and fully built within our system
- Secure messaging and file sharing with clients, families, and team in one PIPEDA-compliant system
- Regulatory compliance built in to every feature in partnership with our professional advisory board
- Account-specific URLs that aren’t publicly searchable, bank-level encryption
Security and privacy are our top priority, we help protect your practice by design.
Build a Practice That Scales With You
Track what matters, both clinically and operationally, so you can grow with confidence and make informed decisions about where your practice is headed.
How we support this:
- Clinical measures that can be shared directly through our system and are automatically scored help to monitor client progress over time
- Business dashboards with key practice metrics and financial insights help you see how your business, locations and team members are performing at a glance
- Team features including supervisor workflows, role-based permissions, and shared documentation help your team stay in sync operationally
Your model works. Now give it the infrastructure that will support its growth.
Designed to Evolve With You
We’re continuously innovating to support the future of clinical practice. Our upcoming AI notetaker, Smart Notes will build on our already robust documentation capabilities, giving you even more tools to focus on what matters most to you: your clients.
We're In This Together
We work with thousands of practitioners across Canada who are building exceptional practices. With seamless onboarding, hands-on migration, support seven days a week, and deep practice expertise, we’re here to support your growth.
Seamless Migration & Onboarding
Set up for success from day one. Structured onboarding ensures everything runs smoothly from the start, with free hands-on data migration if you're switching from another platform.
Support that Cares is Available Every Day
Our team is available seven days a week, whether it's troubleshooting a feature, optimizing your workflow, or exploring what's possible as your practice evolves.
Practice Expertise on Our Team
We work with mental health professionals every day and build infrastructure by listening to thriving practices like yours. Our Practice Consultants help navigate your practice's specific needs.
Want to See Owl in Action?
Book a live demo with a Practice Consultant to see how Owl supports your practice.
