Therapists’ work goes far beyond just sitting with clients during sessions. If you’re a therapist, you’ve probably felt the weight of these unseen hours. But here’s the good news: with practice management tools like Owl Practice, you can take a load off, streamline your workflow, and reclaim some of that valuable time.
Documentation-Related Tasks
Progress Notes
Let’s face it — progress notes are a necessary evil. They’re critical for tracking client progress and maintaining continuity of care, but they take forever to complete.
Treatment Planning
Treatment planning is another time sink. Sure, it’s important — you’re setting goals, structuring treatment, and reviewing assessments — but it’s hard to find time for it when you’re juggling everything else.
Scoring Assessments
Scoring assessments might not seem like a big deal, but when you add up the time spent interpreting results and documenting them, it starts to get overwhelming.
Child Protection Reports
This reporting is one of those tasks that, while essential, is emotionally and administratively draining. Filing reports for suspected child abuse or neglect takes time, and it’s not billable.
How Owl Practice Helps
With Owl Practice, all your client records are stored securely in one place, so when it’s time to file a CPS report, you have everything you need right at your fingertips. That means less scrambling and more peace of mind. Progress notes are much easier with customizable templates. Whether you’re documenting a straightforward session or something more complex, these templates save you loads of time. Plus, everything is securely stored, so you can access your notes whenever you need them without any hassle. Additionally, the built-in assessment tracking means no more manual entry or lost papers. You can store, score, and refer back to assessments with just a few clicks. It’s a lifesaver.
Communication and Collaboration
Email Communication
We all know how fast email can pile up. Between responding to client concerns, scheduling appointments, and following up on session details, email management alone can steal hours from your week.
Collaboration with Other Service Providers
Working with other professionals, like psychiatrists or school counselors, is key to holistic care. But coordinating care across emails, calls, and meetings takes a ton of time — none of which is billable.
Crisis Management Calls (Under 15 minutes)
Crisis calls are inevitable. While they’re short, they’re also crucial for client safety and support. Unfortunately, they’re typically non-billable and often come at inconvenient times.
Free 15-Minute Consultation Calls
Offering free consultations is a great way to connect with potential clients, but those 15 minutes here and there add up quickly. It’s unpaid time that still contributes to your workload — 4 consultations adds up to about one unpaid session.
How Owl Practice Helps
Owl Practice’s Client Portal allows clients to schedule consultations directly, helping you manage and organize these calls efficiently so you’re not overwhelmed with back-and-forth scheduling. The built-in secure messaging allows you to handle client communication right inside the platform. It’s faster, more secure, and everything stays in one place. No more bouncing between apps or inboxes — just streamlined communication. You can also document Crisis Management calls directly into the client’s file in real-time. No need for follow-up paperwork, just a quick and easy way to ensure everything is recorded properly. And you can keep all collaboration-related documents and notes in one place. Easily share info (with consent, of course) without all the back-and-forth.
Professional Development & Networking
Continuing Education
Therapists are required to stay up-to-date with the latest practices, and that means attending webinars, conferences, and workshops. While this keeps your skills sharp, it adds even more to your weekly workload.
Staying on Top of Legal and Ethical Changes
Legal and ethical standards in the mental health field are always evolving, and keeping up with those changes is non-negotiable. This research can take a lot of time, though.
Professional Networking
Building connections with other professionals is essential for your growth, whether it’s for referrals or collaborations. But attending events and maintaining these relationships can take up valuable time.
How Owl Practice Helps
With Owl Practice managing your admin tasks, you’ll have more time to dedicate to building those relationships, without the extra stress. By taking care of your administrative tasks, Owl Practice frees up time you can use for continuing education. No more stressing about falling behind on billing or scheduling while you’re learning something new. And since the platform is regularly updated with security, compliance, and ethical standards built in, you can stay compliant without extra effort.
Reduce clinical administrative tasks and transform more lives with Owl Practice. Owl Practice provides all the tools you need to make your practice successful. Join the thousands of care professionals using Owl to run their practice every day.
